Finance & Cashbooks

Keep every receipt, expense, and transfer grounded in real cashbooks while surfacing actionable financial reports.

Where to find it: Open Finance ▸ in the main navigation to access Cashbooks, Transfers, Expenditures, Other Revenue, Revenue Accounts, All Receipts, and the Financial Reports pages.

Module Highlights

Cash Management

Named cash, bank, and mobile money books with live balances
Ledger-style statements with running balances for any date range
Internal transfer workflow with balance validation and audit trail
Recent payments, expenditures, other revenue, and transfers in a single view

Income & Expense Tracking

Revenue accounts linked directly to fee types and other revenue entries
Multi-row expenditure entry categorized by type and cashbook
Other revenue intake with required cashbook + revenue account selection
Receipts list with server-side filters and export options

Reporting

Financial summary with fee vs. other revenue, expenditure, and net position
Breakdowns by revenue account and expenditure type
Cashbook balance inspector to confirm totals per account
12‑month comparison with trend charts and percentage change

Integrated Processes

Payments inherit a default cashbook but can be redirected per receipt
Fee allocations automatically credit the correct revenue accounts
Other revenues and expenditures recalculate cashbook balances instantly
Reports pull from the same Payment, OtherRevenue, and Expenditure tables

Finance Workflow

Set Up Structures
Create cashbooks (cash/bank/mobile), revenue accounts (Tuition, Transport, etc.), and expenditure types inside Finance ▸ Settings.
Record Transactions
All receipts, other revenues, and expenditures require a cashbook. Receipts and POS payments default to the school’s primary book but can be overridden.
Reconcile & Transfer
Use cashbook statements to confirm balances and the Transfers screen to move funds while maintaining a full audit history.
Report & Share
Generate Financial Reports for any date range or run the Monthly Comparison trend to brief stakeholders.

Documentation Sections

Cashbooks & Transfers

Learn how to manage cashbooks, view statements, and process verified transfers.

Revenue Accounts

Configure revenue buckets, review balances, and inspect linked fee types and other revenues.

Expenditures

Record single or multi-line expenses, manage expenditure types, and understand list filters.

Other Revenue

Capture donations, grants, and other income with the required fields and review tables.

Receipts Listing

Understand the All Receipts table, filters, and export tools used by finance teams.

Financial Reports

Review the standard Financial Reports and Monthly Comparison pages, including each widget.