Comprehensive School Management

All the tools you need to run your educational institution efficiently

Student Management

Comprehensive lifecycle management from enrollment to graduation

  • Complete student profiles with demographics and contact information
  • Guardian relationships with multiple contacts per student
  • Medical information and emergency contacts tracking
  • Previous school history and transfer records
  • Multiple address management (current, permanent, billing)
  • Student status tracking (active, inactive, graduated, withdrawn)
  • House allocation and management
  • Academic class assignments by year group
  • Excel bulk import with validation and preview
  • Automated guardian email routing for communications
  • Document uploads and photo management
  • Soft delete with restoration capability

Staff Administration

Efficient management of teaching and administrative personnel

  • Complete staff profiles with employment details
  • Qualification tracking with institution and date information
  • Department and subject assignments
  • Role-based access control (10 predefined roles)
  • Teaching group assignments and workload tracking
  • Excel bulk import with validation
  • Staff directory with contact information
  • Employment status management
  • Personal dashboard for teaching staff
  • Address management with multiple locations

Academic Structure

Flexible organization adapted to your institution's needs

  • Academic year and term management with date tracking
  • Automatic term detection based on current date
  • Department hierarchy and subject organization
  • Year group configuration (e.g., Year 7-13)
  • Academic classes with capacity limits
  • Teaching groups for subject-specific instruction
  • Class teacher and year head assignments
  • Student allocation to classes and groups
  • House system with points tracking
  • Flexible structure supporting various educational models

Attendance Management

Real-time attendance tracking with comprehensive reporting

  • Subject attendance registers for teaching groups
  • Class attendance for academic classes
  • Four status types: Present, Absent, Late, Excused
  • Date-based attendance recording with remarks
  • Real-time attendance register interface
  • Historical attendance viewing with DataTables
  • Calendar view for attendance patterns
  • Attendance statistics and summaries
  • Staff-specific attendance registers
  • Duplicate entry prevention

Assessment & Markbook

Powerful markbook system for tracking student performance

  • Multiple assessment types (Assignment, Test, Exam, Practical, Coursework)
  • Flexible marking with total marks and percentage weighting
  • Quick mark entry interface with real-time grade calculation
  • Marks matrix view for complete assessment overview
  • Term-based assessment organization by teaching group
  • Assessment statistics (class average, highest, lowest, median)
  • Automatic grade calculation with customizable scales
  • Coursework and exam marks integration with reports
  • PDF export of markbook data with formatting
  • Teacher comments and individualized feedback
  • Grade boundaries and performance analytics
  • Historical assessment tracking across terms

Report Card System

Professional report generation with automated compilation and AI assistance

  • Mid-term and end-term report cards with professional formatting
  • Automated grade compilation directly from markbook data
  • Attendance integration with automatic statistics
  • Subject teacher comments with effort grade ratings
  • Form teacher holistic assessment and targets
  • AI-powered comment suggestions based on performance
  • Comment moderation workflow for quality control
  • Department Head and Year Head approval system
  • Real-time mark recalculation from markbook
  • Preview before generation with validation checks
  • Professional PDF generation with school branding
  • Bulk report generation and email distribution
  • Individual student report viewing and printing
  • Report history tracking and archiving

Fee Management System

Comprehensive financial management for tuition and school fees

  • Customizable fee types (Tuition, Transport, Lunch, Books, etc.)
  • Individual and bulk invoice generation by class or year group
  • Point-of-Sale (POS) interface for quick payment recording
  • Automatic FIFO allocation of payments to outstanding invoices
  • Prepayment handling with automatic credit application
  • Multiple payment methods (Cash, Cheque, Bank Transfer, Mobile Money)
  • Professional invoice and receipt printing with school branding
  • Comprehensive fee statements (view online, download PDF, email)
  • Individual and bulk statement generation with ZIP download
  • Real-time balance tracking and prepayment credits
  • Detailed payment history with receipt tracking
  • Drill-down financial reports by year group and class
  • DataTables listing with export to CSV, Excel, PDF
  • Outstanding balance alerts and overdue invoice tracking

Finance & Cashbooks

Real-time cash tracking, revenue allocation, and expenditure controls

  • Maintain dedicated cash, bank, and mobile money books with live balances
  • Drill into each cashbook to see KPIs plus the latest payments, expenses, and transfers
  • Generate ledger-style statements with date filters, references, and running totals
  • Transfer funds between cashbooks with validation of available balances
  • Link every student receipt, expenditure, and other revenue directly to a cashbook
  • Manage revenue accounts and tie fee types to the correct income stream
  • Capture non-fee revenue with required cashbook + revenue account fields
  • Record categorized expenditures using multi-line forms and filterable tables
  • View fee receipts with exportable DataTables and auditable receipt numbers
  • Run financial and monthly comparison reports with charts and balance summaries

Timetable Management

Create and manage school schedules with conflict detection

  • Flexible timetable structure (customizable periods per day)
  • Teaching group assignment to time slots
  • Conflict detection for staff and student schedules
  • Visual grid layout with day/period organization
  • Excel export for printing and distribution
  • Multiple timetables per academic year
  • Period management (add, edit, delete)
  • Quick period assignment interface

Messaging Center

Keep everyone connected with powerful communication tools

  • Create professional emails with formatting, fonts, and styles
  • Send messages to staff, students, or guardians instantly
  • Contact entire classes, year groups, or teaching groups at once
  • Find and select specific individuals quickly
  • Automatically prevents sending duplicate emails
  • Attach documents, images, and files to your messages
  • Reliable email delivery you can count on
  • View complete history of all sent communications
  • Review recipient list before sending
  • Track which emails were delivered successfully

Data Import & Export

Save hours with smart bulk data operations

  • Download pre-formatted Excel templates ready to fill
  • Import hundreds of students at once with automatic validation
  • Add multiple staff members and their qualifications together
  • Preview your data before importing to catch errors
  • Edit and correct information directly before finalizing
  • Handle large uploads without waiting or freezing
  • Watch real-time progress as your data imports
  • Clear error messages show exactly what needs fixing
  • Export your data to Excel for reports and analysis
  • Share timetables in printable spreadsheet format

System Administration

Complete control with easy-to-use management tools

  • Your school's data is completely separate and private
  • 10 ready-to-use staff roles from Admin to Teacher to Student
  • Simple setup wizard guides you through initial configuration
  • Choose between letter grades (A-F) or numerical grading
  • Define your own effort levels (e.g., Excellent, Good, Fair)
  • Manage your school's information and branding
  • Easily switch between academic years and terms
  • Staff can update their profiles and add photos
  • Track all important changes and who made them
  • Built-in help documentation when you need it

Platform Benefits

Powerful, reliable, and easy to use

  • Built for reliability with enterprise-quality foundations
  • Works perfectly on computers, tablets, and phones
  • Fast loading and smooth performance even with thousands of records
  • Large operations run in the background so you can keep working
  • Your data stays accurate and consistent automatically
  • Accidentally deleted something? Easily restore it
  • Flexible infrastructure that grows with your needs
  • Connect with other systems when needed
  • Bank-level security protects your sensitive information
  • New features and improvements added regularly at no extra cost

How Craft Cart Helps Your Institution

Save Time

Automate repetitive tasks and reduce administrative burden by up to 60%

Secure Data

Your school's information is completely private and protected

Improve Outcomes

Data-driven insights help identify trends and improve student performance

Better Communication

Keep staff, students, and guardians connected and informed

Ready to Transform Your School?

Start using Craft Cart today and experience the difference

Get Started Now